Employment Record of Non-local FOSS UG Students

Please complete PART I first, before returning to complete PART II, which is the rest of the form.

PART I:

Online Submission of Visa, Landing slip and Visa expiry date

For non-local students and students using a visa to study in Hong Kong (e.g. student visa, IANG visa, dependent visa, full-time employment visa, visa for Quality Migrant Admission Scheme, and visa for Capital Investment Entrant Scheme, etc.), you are required to upload your visa, landing slip, and to input the visa expiry date after you have arrived in Hong Kong / or when you need to extend your visa due to an extension of study period. Failing to do so may result in the suspension of access to University services and facilities.

HKU Portal:https://hkuportal.hku.hk → SIS Menu → Self Services → Compulsory Upload of Visa Docs

1. Please upload the following documents to the HKU Portal:
– Visa
– Landing slip (if any)
(A clear copy is required. The file must be in PDF format, with a maximum file size of 1 MB.)

2. Please input the visa expiry date.
You should receive an email notification via the HKU Portal email account after you have successfully completed the above steps.

PART II:

Full name (in English)*

(Surname in capital letters e.g. CHAN Tai Man)

University no.*

(The 10-digit university number, e.g. 3035123456)

Email address*

Programme of study*

First Major*

For undeclared Year 1 student, please choose your intended major

Year of study*

Year of study (fill in)*

Visa Reference No.*

(Sample: EOEN-XXXXXXX-XX(X) OR MEEN-XXXXXXX-XX(X))

Visa Valid until*

Copy of your Visa

File in pdf / jpg / jpeg or png format; maximum file size: 2MB

Please make sure the photo uploaded clearly shows
1) the Visa Ref. No. EOEN-XXXXXXX-XX(X) / MEEN-XXXXXXX-XX(X); AND
2) your Visa Valid Period information

Employment details

Mode of employment*

Please note that students who engage in full-time study should not take up any full-time employment.

Students are required to apply for leave of absence, by submitting 1) Application for Special Approval, 2) a contract with the employment details (including job description, period of employment, nature of the institution etc.), 3) a study plan on how you aim to complete your degree as a support of your leave, AND 4) the Degree audit

Name of company (in English)*

Job Title/Position (in English)*

Start date*

End date*

Is your employment curriculum-related? (for Faculty’s reference only)*

Yes, related to my first major

Yes, related to my second major

Yes, related to my minor

Please specify the employment field / related major*

Job descriptions (in English)*

Copy of your Employment Contract*

File in pdf / jpg / jpeg or png format; maximum file size: 2MB

I fully understand that the updated NOL I am about to receive is ONLY applicable for the above employment.

I fully understand the need to re-submit a new Employment Record if I am about to commence a new employment which is different from the above employment.

Upon your submission of this Employment Record, the Faculty Office will review the submitted information and get back to you, in 5 working days, with the updated NOL accordingly. Please reach out to the Faculty Office via socscug@hku.hk if you do not hear from us or if you may have any questions.

Personal Information Collection Statement and ASE Personal Information Collection Statement (PICS)

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